Last updated: December 2025

1. Introduction

At Vale’s Staff Workforce Global Solutions, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website valestaff.eu or use our services.

We process personal data in compliance with the EU General Data Protection Regulation (GDPR) and applicable national laws of Romania. When we refer to “you” in this Policy, we mean any visitor to our site, candidate, job seeker, client company, employee, contractor, or partner whose personal data we may process.

2. Data Controller

Vale’s Staff Workforce Global Solutions
SC VALE PROV STAFF SRL
Address: Str. Mică 1 Bis, Buzău 120120, Romania
Email: privacy@valestaff.eu
Phone: +40 766 695 685

Vale’s Staff Workforce Global Solutions is the data controller responsible for your personal data under the GDPR with 24577/2018 from „ROMÂNIA AUTORITATEA NAŢIONALĂ DE SUPRAVEGHERE A PRELUCRĂRII DATELOR CU CARACTER PERSONAL„

3. What Personal Data We Collect

We may collect and process the following categories of personal data:

3.1 Identity Data

  • Full name

  • Date of birth

  • Gender (when voluntarily provided)

3.2 Contact Data

  • Email address

  • Telephone number

  • Postal address

3.3 Professional and Employment Data

  • CV and career history

  • Education and qualifications

  • Job preferences

  • Work authorization status

3.4 Online Identifiers & Technology Data

  • IP address

  • Browser type and version

  • Device information

  • Cookies and usage data

3.5 Sensitive Data

Only if voluntarily provided (e.g., in support of a reasonable accommodation request), we may process:

  • Health or disability information

  • Diversity data (used only for anonymized reporting or equal opportunities monitoring)

We do not collect sensitive personal data unless you explicitly consent and it is necessary for a defined purpose.

4. How We Collect Your Data

We obtain personal data through the following lawful means:

  • When you register on our platform or create an account;

  • When you submit your CV, apply for jobs, or communicate with us;

  • Through your interactions with our website, including automated technologies like cookies;

  • From our business clients and recruitment partners;

  • From third-party service providers (only when legal basis exists and disclosed to you).

5. Legal Basis for Processing

We process personal data only where we have a valid legal basis, including:

  • Consent, when you agree to receive communications or apply for roles;

  • Contract performance, to provide recruitment and staffing services;

  • Legal obligations, to comply with applicable laws or authorities;

  • Legitimate interests, such as improving our services, ensuring cybersecurity, and preventing fraud — always balanced against your rights and freedoms.

6. Purposes of Processing

We use your personal data for the following purposes:

6.1 To Provide Services

  • Matching candidates with job opportunities;

  • Managing recruitment and selection processes;

  • Communicating about positions, applications, or job offers.

6.2 Administrative and Operational Purposes

  • Managing accounts, records, and support requests;

  • Website maintenance and analytics;

  • Improving our platform and user experience.

6.3 Legal Compliance and Protection

  • Complying with labor, tax, or immigration laws;

  • Detecting and preventing fraud, abuse, or security incidents.

6.4 Communications

With your consent, we may send newsletters, job alerts, or marketing communications which you can unsubscribe from at any time.

7. Disclosure of Your Personal Data

We may share your personal information with:

  • Client companies or recruitment partners for job placements;

  • Service providers acting on our behalf (e.g., cloud hosting, analytics);

  • Professional advisors or authorities, as required by law;

  • Affiliated entities within our corporate network, where applicable.

We require all recipients to respect the confidentiality and security of your data.

8. International Transfers

Your personal data may be transferred to countries outside the European Economic Area (EEA). When this occurs, we ensure:

  • Adequate safeguards such as Standard Contractual Clauses or other legal transfer mechanisms;

  • Compliance with data protection standards equivalent to GDPR.

9. Data Retention

We retain personal data only as long as necessary for the purposes described in this Policy or to comply with legal obligations.

For example:

  • Application data may be kept for up to 3 years unless you request deletion;

  • Technical logs may be retained for shorter periods to support security and system performance.

Upon expiry of the retention period, data will be securely deleted or anonymized.

10. Your Rights Under GDPR

You have the following rights regarding your personal data:

  • Right of access — to request a copy of your data;

  • Right to rectification — to correct inaccurate or incomplete data;

  • Right to erasure (“right to be forgotten”), in certain circumstances;

  • Right to restriction of processing, subject to legal exceptions;

  • Right to data portability;

  • Right to object to processing based on legitimate interests;

  • Right to withdraw consent at any time (without affecting processing prior to withdrawal).

To exercise your rights, contact:
📧 privacy@valestaff.eu

11. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Analyze website usage and performance;

  • Personalize content and improve user experience;

  • Support advertising and job matching functionalities.

You can manage cookie preferences through our Cookie Banner or your browser settings.

12. Security Measures

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, loss, alteration, or disclosure, including:

  • Secure servers and encrypted connections (HTTPS);

  • Access controls and data minimization;

  • Regular security assessments and audits.

13. Minors

Our services are not directed to minors under the age of 16. We do not knowingly collect personal data from minors. If we become aware of such data, we will take steps to delete it without undue delay.

14. Changes to This Policy

We may update this Privacy Policy from time to time to reflect legal developments or improvements in our services.
We will notify you by posting the updated Policy on our website with a new “Effective date.”

15. Contact Us

If you have questions, concerns, or wish to exercise your data protection rights:

📧 privacy@valestaff.eu
📍 Str. Mică 1 Bis, Buzău 120120, Romania
📞 +40 766 695 685

Vale’s Staff Workforce Global Solutions is committed to protecting your privacy and enabling your rights with transparency and accountability.

Privacy Policy